Director, Commercial Note Manager

Fremont Bank
Livermore, CA / Remote
30+ days ago
Fremont Bank
Fremont Bank

Job Description

Are you ready for an exciting new, fast paced work opportunity?

Fremont Bank offers a very attractive employment package that includes:

  • Up to $5000 Tuition Reimbursement for continued education
  • 10 Paid Bank Holidays
  • Paid Vacation
  • Paid Sick Time
  • An ESOP (Employee Stock Ownership Plan)
  • 401K Plan with an employer match


Fremont Bank founded in 1964, is one of the oldest independently owned banks in the Bay Area and is one of the top rated mid-tier banks in the nation. Voted a Top Workplace for 2020 and for the past ten consecutive years, Fremont Bank has an immediate opening for a Director, Commercial Note Manager in Livermore, CA.

Position Overview

The Director, Commercial Note Manager oversees the documentation, funding and boarding of loans in a timely and efficient manner to ensure timely closing and in compliance with all state and federal banking regulations. The Note Department Manager will work directly with lending to facilitate document preparation, loan funding, boarding and servicing in accordance with the approved loan. This position requires frequent communication with Underwriting Management, Relationship Manager, Note Documentation Associates, Processing Associates, and Relationship Associates.

Role and Responsibilities

  • Hire, coach and train Note Department, Funding Associates and Servicing Associates
  • Develop and manage written standard operating procedure for departments
  • Set note department efficiency and maximum error goals and hold self and team members accountable to the goals
  • Ensure workflow for the Note Department is efficient, with proper controls, quality, and meets deadlines
  • Reviews complex opportunities with RM and Underwriter to identify any aspects of deal that have adverse impacts on closing, booking, and/or funding processes
  • Develop and implement a process to collaborate effectively and efficiently with the frontline with rush and data requests
  • Maintain closing pipeline report and provide status updates to management on performance of closing team
  • Coordinate, organize and verify documentation received from external counsel and all other parties, ensuring documents are complete and accurately represent the approved transaction
  • Ensure compliance with all loan requirements, commitment and approval conditions, policies and procedures, using prudent closing practices and proper documentation
  • Manage the schedule for loan closing, including ensuring that all necessary tasks are completed for a timely and effective closing
  • Work with all parties to resolve issues that arise during the closing process
  • Ensure proper call back process to review the accuracy of boarded loans on the core system and work with Documentation Specialist to correct any errors
  • Maintain record of errors to ensure department goals are met
  • Work with Operations and Compliance to insure any Adverse Action requirements in a timely manner
  • Evaluate and maintain relationships with third party vendors that provide service such as insurance tracking, document storage, tax lien services, etc.
  • Review general ledger certifications for timeliness, balance, accuracy, and reporting
  • Performs all control duties as required for FDICA compliance
  • Assist and work with finance and accounting team to provide and/or automate necessary reporting
  • Other duties as assigned

Minimum Qualifications

  • Minimum Bachelor’s Degree, preferably in Business, Finance or Project Management or equivalent work related experience
  • 5 years banking experience in Loan Originations, Operations, or Project Management
  • Strong management, leadership, and coaching skill set to effectively develop, challenge and motivate staff
  • Must possess excellent communication, writing, and customer service skills
  • 3 - 5 years management experience in a wide range of leadership functions
  • Continuous Process Improvement
  • Experience in risk management, operational excellence, quality/accuracy, change management, collaboration, problem solving, troubleshooting and root cause analysis
  • Excellent organizational skills, strong analytical skills and decision making skills
  • Ability to work on multiple projects simultaneously
  • Familiarity with industry-standard underwriting and best practices
  • Sound knowledge of banking regulations and laws
  • Familiarity with Real Estate Loan Servicing, Quality Control and Compliance
  • Ability to work in a fast paced production environment and ensure that established goals are consistently met
  • Demonstrated ability to manage and train multiple team members
  • Applying strong communication, analytical, and problem-solving skills
  • Strong background in commercial lending and underwriting
  • Knowledge and training in Business Banking Center operation activities, terminology and products and services
  • Strong knowledge of related state and federal banking compliance regulations, and other Bank operational policies
  • Good skills in computer terminal and personal computer operation; mainframe computer system; word processing and spreadsheet software
  • Proficient in the Banks core system, documentation system, and electronic filing system; and ensure process maximizes capability of all systems
  • Effective oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, write reports and correspondence, and speak clearly to customers and employees

Job Location: Livermore, CA

Ready to join the fun!! Apply NOW…Click link below

Job Type: Full-time


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance


  • Monday to Friday


  • Bachelor's (Preferred)


  • Banking: 5 years (Preferred)

Work Location:

  • One location

Work Remotely:

  • Temporarily due to COVID-19


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