Sales Group Coordinator

Persefoni AI Inc.
Chandler, AZ
30+ days ago

Job Description

Company Introduction

Our mission is the enablement of every organization and person with the technology to positively impact the health of planet Earth. Persefoni is creating an all-in-one platform that allows organizations to measure, analyze, and reduce their Enterprise Carbon Footprint. Our goal is to provide our customers unprecedented visibility and insights into the impact their organization has on the environment. Leveraging the latest breakthroughs in data science and software, our technology will empower teams and leaders to mobilize their organizations to continuously improve their greenhouse gas emissions metrics.

Our Core Values

  • Sustainability. We are committed to sustainable business practices across our entire operation and culture. We go beyond achieving balance. We are a net-positive contributor to the environment, our employee’s lives, and the global community.
  • Impact. We are focused on and passionate about tackling the biggest and hardest problems that will have the greatest impact. We create significant, not incremental, solutions.
  • Collaboration. We are always aligned in our goals and efforts to create the most impactful technologies possible. Constant cooperation across our company, customers, and partners is our standard mode of operating.
  • Equality. We value and respect people and organizations of all backgrounds. Ours is a culture of innovation, creativity, diversity of thought, and inclusion.

The Role

We are looking for a highly organized Sales Group Coordinator to manage meetings and travel for our Sales and Business Operations teams. In this role, you will be coordinating meetings, managing travel, controlling expense reports, interfacing with customers and vendors, and establishing processes as the role develops.

Bringing your experience in a similar role and your solid knowledge of scheduling practices, excellent written and verbal communication skills, and ability to manage multiple calendars, you will add value immediately. If the prospect of responding quickly to asks and inquiries and taking proactive steps to initiate seamless scheduling processes in a fast-paced environment sounds like an exciting challenge - we want to meet you!


  • Maintain and update schedules, calendars, and agendas for our sales and business group.
  • Verify availability of internal and external participants for planned meetings.
  • Confirm appointments, arrange meeting venues, order catering, and ensure meeting materials are prepared in advance.
  • Send out reminders of scheduled meetings and reschedule or cancel meetings in a timely manner when required.
  • Coordinate travel and lodging for internal stakeholders.
  • Keep stakeholders informed of project timelines and associated deadlines.
  • Answer scheduling queries via email, phone, or other inhouse tools.
  • Complete and submit timely and accurate expense reports.
  • Document scheduling processes and keep proper records.
  • Perform other administrative tasks when required.


  • High school diploma or GED required. Associate's or bachelor's degree in business administration or in an industry-related field preferred.
  • 2+ years’ experience in a similar role.
  • Advanced proficiency in scheduling software such as Calendly and with office software, including MS Word, Excel, Power Point, and Outlook. Experience with Concur travel management system would be a plus.
  • Advanced knowledge of confirming and rescheduling appointments and recordkeeping practices, as well as ability to keep stakeholders informed of schedule changes and to answer queries.
  • Ability to coordinate meetings with venue availability and consideration of international time zones.
  • Ability to prioritize conflicting needs, handling matters expeditiously, proactively, and following-through often with deadline pressures.
  • Proven ability to handle confidential information with discretion and excellent organizational, interpersonal, and communication skills.

How You’ll Know You’re on the Right Track

  • Within your first 90 days, you will be managing the schedules, travel, and logistics for the Sales and Business senior leadership.
  • Within your first 180 days, you’ll be fully managing all schedules, travel, and logistics for the Sales and Business teams.
  • By the end of your first year, you will have established the tools, templates, and processes which other coordinators will ultimately follow as the company grows.

Job Type: Full-time. Compensation based on experience.

Our Hiring Process

  • Initial candidate screening with People Operations
  • Interview with our Executive Business Partner
  • Interview with our Sales Operations Chief of Staff
  • Interview with our Business Operations Chief of Staff
  • Offer extended
  • Background check and onboarding


  • PTO
  • 401k with match
  • Equity Incentive Plan
  • Health, Dental, and Vision Insurance
  • Disability, Life Insurance


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