Accounts Payable Specialist

Opus Agency
Beaverton OR
30+ days ago
Opus Agency
Opus Agency

Job Description


The Promotional Product Finance Coordinator is responsible for supporting the Finance and Promotional teams with a focus on the financial management of small- to large-scale promotional product budgets. Core responsibilities include reconciling customer and vendor invoices against purchase orders and submitting in the accounting system for payment and processing, compiling and tracking order costs and revenue, completing expense reports, as well as other financial functions as they relate to the Promo team. This position reports into the Opus Controller with variety of opportunities for growth.


  • Proficiency with Microsoft Excel and Office Suite
  • Ability to handle and prioritize multiple projects and meet deadlines
  • Strong understanding of accounting principles and/or previous accounting experience
  • Demonstrated ability to communicate effectively and persuasively in writing
  • Commitment to excellence and high standards
  • Excellent written and oral communication skills
  • Excellent grammatical and spelling skills
  • Acute attention to detail
  • Ability to work independently and as a member of various teams and committees.


  • Reconcile final invoices with corporate accounting team.
  • Prepare month-end reconciliation of revenue and cost of sales recorded in the promotional accounting system and the financial accounting system (Intacct).
  • Prepare month-end revenue journal entries, cost of goods sold accruals and other month-end close activities as they relate to the promotional products department.
  • Work with vendors to obtain invoices, check for accuracy and submit for payment.
  • Confirm data on booked orders report matches to quantities invoiced. Investigate discrepancies when required.
  • Communicate any and all issues/changes that impact revenue immediately to the client owner/event manager.
  • Develop and maintain positive relationships with vendors.
  • Keep track of what special agreements and pricing we have with our preferred vendors.
  • Manage credit card expenses, cross reference to orders and properly code in Concur.


  • 1-2 years of finance, accounting or budget coordination experience is preferred; or equivalent combination of education and experience.
  • Proven ability to manage priorities and workflow
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm


  • Adobe CS Experience
  • Experience working in the Promotional Products Industry
  • Experience with Intacct or similar accounting system


  • Full time position
  • Opportunities for growth and development
  • Health & Dental Insurance (choice of plans)
  • 100% Employer paid short-term disability and life insurance
  • Opportunity to elect additional life insurance and LTD insurance at employee expense
  • Paid parental leave
  • Opportunity to contribute pre-tax dollars to flexible spending accounts
  • 401(K) with employer match
  • Flexibility in work schedules
  • Dog friendly environment
  • Generous paid time off
  • Free parking

Other Duties and Acknowledgement

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. Duties, responsibilities and activities may change at any time with or without notice. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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