Executive Assistant I-II 21-0553

OFFICE OF THE ATTORNEY GENERAL
Houston, TX
30+ days ago

Job Description

Executive Assistant I-II 21-0553(00016251)
Organization: OFFICE OF THE ATTORNEY GENERAL
Primary Location: Texas-Houston
Work Locations: CS Reg 10 Admin 6161 Savoy Drive Suite 406 Houston 77036-3341
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
State Job Code: 0160 0162
Salary Admin Plan: B
Grade: 17 19
Salary (Pay Basis): 3,961.42 - 4,554.00 (Monthly)
Number of Openings: 1
Overtime Status: Exempt
Job Posting: Jul 19, 2021, 12:45:22 PM
Closing Date: Ongoing
Description


GENERAL DESCRIPTION
Directly assists the Regional Director with administrative support. Coordinates the administrative activities for the Regional Director and may supervise staff. OAG employees enjoy
excellent benefits along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
ESSENTIAL JOB FUNCTIONS
Coordinates, prepares, and supervises the preparation of forms and documents for administrative activities such as supplies, leave, travel payroll, personnel documents, purchasing,
inventory, training requests, office equipment and building maintenance
Provides administrative support to the region, including drafting correspondence or reports, answering phone calls, processing mail, attending meetings, assigning and monitoring tasks for
regional staff, and scheduling appointments
Trouble-shoots and resolves issues and complaints, such as reassigning staff to cover for absences or emergencies, monitoring workflow to identify backlogs, and inquiries
May supervise support staff, including assigning and monitoring work, preparing and conducting performance plans and evaluations, initiating personnel actions, resolving work related
conflicts and participating in interviewing and hiring
Provides training and technical assistance
Assists in developing procedures
Assists with the regional budget
Coordinates computer equipment and telecommunication needs with IT
Coordinates office moves and/or space allocations
Scan and index documents
Review and maintain child support virtual files for accuracy in the Enterprise Content Management (ECM) repository.
Performs related work as assigned
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity


Qualifications


MINIMUM QUALIFICATIONS
Executive Assistant (EA) I:
Education: Graduation from high school or equivalent
Education: Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year
basis: full-time Child Support Program, office administration, administrative support, legal support, or customer service.
Experience: Two (2) years of full-time experience working in the following (or closely related) fields: Child Support, office administration, administrative support, legal support.
Knowledge of general office practices and administrative procedures
Skill in using a computer with word processing, spreadsheet, or database software
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Skill in problem solving
Skill in effective oral and written communication
Skill in exercising sound judgment and effective decision making
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to arrange for personal transportation for business-related travel
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers
(e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave).
Ability to lift and relocate 30 lbs.
Ability to travel (including overnight travel) up to 5%
Ability to type 45 words per minute (Typing test required at time of interview)
Executive Assistant (EA) II: All the above minimum qualifications for an EA, PLUS:
Experience: Two (2) additional years of full-time experience working in the following (or closely related) fields: Child Support, office administration, administrative support, legal support.
PREFERRED QUALIFICATIONS
Experience: Supervisory, team lead, or project management
Knowledge: Agency policies and procedures
Other Language: Ability to proficiently read, write, and speak Spanish

To apply for a job with the OAG, submit a completed State of Texas job application through the OAG Job Postings Page. In addition, electronic applications can be submitted through either CAPPS Recruit or Work in Texas. A State of Texas application must be completed to be considered, and paper applications are not accepted. For further instructions on how to apply through the OAG Job Postings Page, see our How to Apply page. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information
can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf.
THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER

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