Account Coordinator

San Diego, CA / Remote
30+ days ago

Job Description

Mering, a company of The Shipyard, is a full-service, independent consumer action agency. Known for our memorable creative campaigns, we create work that moves people to engage with your brand and drive positive business outcomes.
We recently joined forces with The Shipyard, a leading, independent marketing agency specializing in digital and data science. Their unique philosophy and approach is what they call Marketing Engineering.
Together, we are a fiercely independent, results-driven agency with enhanced expertise and a strong, diversified client roster that includes major brands such as In-N-Out Burger, Bollé, Visit California, Vision Service Plan/VSP, Tahiti Tourism, San Diego Gas & Electric, and many more. An integrated agency brand will launch in early 2021.
Read more about our newly founded partnership here:
The agency has had significant momentum and is on a roll with new business. We’re 120 people strong across four cities (Columbus, OH, Newport Beach, Sacramento, and San Diego, CA), and we’re still growing.
Come join our team!

Summary :
We are looking for a smart, experienced, and motivated Account Coordinator to join our San Diego team.
The Account Coordinator serves as support to the day-to-day operations lead(s), providing assistance in managing client projects moving through the agency. Working in support of an Account Executive and/or Account Supervisor, they are tasked with providing administrative and internal project management duties to ensure agency processes are upheld and timelines are met.
This is a hybrid work from home/office position but the candidate must live in San Diego .

What You’ll Do:
Project Leadership Support
Deliver on assigned tasks to assist the completion of a project’s internal process.
Provide administrative support to the overall Account Management team.
Relationship Management
Foster positive, productive day-to-day team relationships to facilitate effective/efficient flow of work.
Foster positive, productive agency relationships across disciplines/departments.
Program of Work Implementation
Provide administrative duties including coordination of client meeting materials and resources.
Provide support in structuring client presentations, tracking documents, and accounting tracking systems.
Provide secondary support in proofreading critical documentation before client presentations.
Schedule collaborative meetings between internal teams under the direction of the Account Executive or Account Supervisor.
Coordinate meetings/presentations with clients and agency staff; attend as necessary.
Review project deliverables against established Brand Standards and Media Specifications for confirmation of deployment.
Proof/QA creative development for content, proper length/units, accuracy, and spelling; proof media presentations and documents for content, calculation accuracy, and spelling.
Manage internal Account Management documents (e.g., Master Client Contacts/Birthdays/Anniversaries) and coordinate distributing client gifts.
Provide research and information gathering support for client or agency needs (e.g., competitive, new business, etc.).
Provide project-level communications to Account lead(s).
Provide detailed but concise notetaking for key meetings, to be used by Brand lead(s) for internal and external communication (e.g. conference reports recapping key decisions and action items).
Collaborate effectively with internal and external parties to ensure client work moves efficiently through the agency from start to finish.

What You’ll Bring:
BA/BS degree in marketing, communications or a related field is preferred
1-2 years of relevant work experience; agency experience is ideal but not required
Exceptional time management, attention to detail, proofreading and organizational skills
Ability to…
Work independently and collaboratively
Function well in a fast-paced environment under tight deadlines
Multitask and efficiently manage multiple projects simultaneously
Apply active listening skills to build mutual understanding
Communicate in a strong and concise manner, both in writing and verbally
Identify and solve problems

What You’ll Get:
Open PTO
40 hours of paid sick time (annually)
Flexible work hours and remote work (but must live/work near one of our base offices)
Paid holidays
Company-paid medical, dental and vision insurance
Life insurance and disability benefits
401k program with employer matching
6 weeks paid parental leave
Employee bonus referrals
Dog-friendly offices
Company-provided snacks and beverages (yes, beer/wine included)
… and lots more!


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