Administrative Coordinator (part-time - contract)

As a CBRE Administrative Coordinator, you will provide administrative support to a department or manager.

This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

What You’ll Do:

• Facilitate the operation of the department through comprehensive assistance and clerical support.
• Maintain both the hard and soft filing systems for document management for the department.
• Ensure invoicing and purchasing documentation are completed and tracked.
• Validation of Credit Card Purchases
• Research discrepancies in billing.
• Handle telephone inquiries.
• Review utilities invoicing for discrepancies and track utility usage as directed.
• Maintain a good working relationship with the client and communicate delays under the direction of the site manager due to a lack of parts and/or external services
• Schedule and track training courses for the maintenance staff throughout the year and documents attendance.
• Assist site operations team in project work estimates
• Coordinate and oversee day-to-day administrative tasks for the Facilities Management team, including, maintaining files, answering phones, responding to emails, and maintaining office supplies.
• Support the Facilities Management team by creating reports, collecting data, analyzing data.
• Assist in the coordination of facility maintenance and repair work, including the procurement of goods and services, and scheduling of contractors.
• Maintain records, databases, and files of maintenance and repair work, contracts, and expenditures.
• Develop and maintain positive working relationships with internal and external stakeholders.
• This is not an exhaustive list and will be adjusted as the needs of the site change