Job Description
Summary Answers phones, gives information to callers, assists Account Executive and/or Division Manager of clerical work and minor administrative and business detail by performing the following duties.
Essential Duties and Responsibilitiesinclude the following at the direction of the salesperson. Other duties may be assigned.
- Writes proposals, contracts, job orders and credit requests.
- Checks status of all job orders.
- Checks aging report for past due payments.
- Attends production meetings. Takes notes of changes that will need to be revised for orders or contracts.
- Maintains and updates project checklists
- Interacts with clients in meetings and on the phone.
- Goes out to the field and takes field measurements.
- Occasionally delivers items to clients.
- Follow-up with clients via e-mail or phone for pending required production or service items.
- Provided installation information.
- Filing and file organization.
- Reads and routes incoming mail.
- Organizes and maintains file system and files correspondence and other records.
- Answers and screens manager's telephone calls and arranges conference calls.
- Greets scheduled visitors and conducts to appropriate area or person.
- Prepares outgoing mail and correspondence, including e-mail and faxes.
- Orders and maintains supplies and arranges for equipment maintenance.
Competencies/Qualifications
To perform the job successfully, an individual should demonstrate the following competencies:
- Good organizational and planning skills
- Detail oriented
- Ability to communicate ides and thoughts written and verbally
- Strong work ethic
- Computer literate with emphasis in MS Office Applications
- Ability to work in a fast-paced environment
- Must be 21 and have clear driving record.
- Familiarity in the construction industry a plus.
Education and/or Experience
Associates Degree from a two-year College; or two years of administrative experience with an emphasis in customer service; or a combination of both education and experience. Experience in a signage, design or manufacturing industry desired.
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