Executive Administrative Assistant - Shared Services

Who are we:

We are part of the Wonderfield Group which includes the YO! Taiko, Bento, AFC Sushi, and SNOWFOX/SNOWFRUIT brands – we operate

more than 1500 kiosks, and 60 restaurants, our grab-and-go sushi is available in over 3,700 locations and we have 50 major retail

partners. Our key markets are the USA, Canada, and the UK with additional geographic presence in Europe and Australia. Our JFE

Franchising, Inc. brands are:

SNOWFOX - the franchisor of over 1,000 full-service sushi kiosks in 25 states throughout the continental U.S., Hawaii, and Alaska.

SNOWFRUIT – the franchisor of over 1,000 fresh cut fruit and vegetables throughout the U.S. – Refreshingly, Crips and Flavorful!

Our Purpose:

We Believe in Better Food for Everyone, The Japanese Way…

We continue to capitalize on consumer trends, spearheading category growth by bringing our proposition to more people around the

world across more channels, in more locations, on more occasions, and in more innovative ways. We are committed to purposeful

progress and profit for the benefit of our people, our communities, and our planet and we have a clear ESG strategy that delivers progress

against nine UN sustainability development goals.

Our Values:

Own it

We are accountable and make no excuses - We always look to improve. We take the initiative and are courageous and confident.

Care about it

We do the right thing, avoiding unnecessary shortcuts- We act with integrity and respect our communities, people, and our planet.

Make it Exceptional

We build relationships and make people smile- We say thank you - We’re positive and kind

Win Together

We’re open-minded and inclusive - We communicate with clarity - We take time to look out for others and celebrate the good stuff.

Overview of the role

As an Executive Administrative Assistant, you will be a problem solver who has excellent communication skills and impeccable attention

to detail. This role also has experience working in an office environment, performing administrative tasks, and providing support to

executive team members. The Executive Administrative Assistant will have the ability to multitask, manage complex schedules, and

meet changing deadlines.

At JFE you’ll join a dedicated team passionate about franchises and customer success. You will have room to grow—consider it

leveling up in your career journey!

Key Accountabilities

• Serve as the eyes and ears of the executive office, providing information, answering questions, and responding to requests.
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.
• Coordinate internal and external resources to expedite workflow.
• Oversee and achieve organizational goals while upholding best practices.
• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing

incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.

Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes.

• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.
• Coordinate domestic and international travel arrangements for executives and other members of the company as needed.
• Maintain filing system, contact database, employee list, and inventory.
• Order and oversee office supplies and food deliveries for group meetings.
• Serve as a conduit between teams to facilitate collaboration and organize contact between executives and clients.
• Handle sensitive information with discretion and maintain professionalism with all materials.
• May supervise lower-level office employees, or support other departments or executives as needed.

What you’ll need

• A high school diploma or General Educational Diploma (GED).
• Excellent communication and interpersonal skills.
• Proficiency in office software (e.g., QuickBooks, Microsoft Office).
• Strong organizational abilities.
• Customer-focused mindset
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems
• Previous success in office management
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information

What’s in it for you?

• We’re committed to building inclusive Teams and giving our people the opportunity to grow their careers alongside us
• Employer Paid Health Insurance: Medical, Dental, Vision, and Life Insurance
• 401 (K) Profit Sharing Plan
• Hybrid work environment
• Paid Time Off (PTO) & 13 Paid Holidays
• Monthly lunch meal allowance
• Fitness stipend
• Book allowance
• Tuition reimbursement and professional development assistance
• Training/Advancement Opportunities

JFE Franchising, Inc. is an equal opportunity employer. We encourage people from all backgrounds to apply. We are committed to

ensuring that our technology is made available and accessible to everyone. All employment decisions are made without regard to race,

color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion,

disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law.