Job Description

Job description

Administrative Assistant - Director of First Impressions:

Job Summary:

We are currently seeking an Administrative Assistant - Director of First Impressions in our Fresno, CA Office. This position is full-time with benefits eligible.

An Administrative Assistant-Director of First Impressions is charged with providing clerical support to assigned department by using administrative systems, procedures and policies and monitoring and completing various administrative projects. In this capacity, the Administrative Assistant-Director of First Impressions will be charged with supplying administrative support to assigned management members.

Job Duties:

Provides excellent client services in person and via phone
Coordinates meeting and conference call arrangements, including coordination of rooms, technical resources, and catering for assigned management.
Creates and edits all correspondence related to assigned management
Copies and collates reports; scans and files documents, as needed
Receives, sends, and files correspondence by mail, e-mail and fax
Maintains calendars for assigned Directors and other members of management
Provides reception and office services relief (i.e., mail/file/stocking kitchens, etc.), as needed
Impeccably maintains the lobby, conference rooms, and common areas as to make a favorable first impression on visitors
Drafts Services Agreements and Statements of Work to clients
Processes and sends tax returns to clients
Manages and monitors File Cabinet and other document management
Assists Firm Administrator with obtaining coding and approval for vendor invoices
Processes and mails client invoices
Assists with tax, assurance and client accounting and advisory services scheduling

Qualifications, Knowledge, Skills & Abilities:

Education:

High School Diploma, GED or equivalent, required
Bachelor’s degree in Accounting or other relevant field preferred

Experience:

Three (3) or more years of administrative experience in a professional services firm - required
Working knowledge of tax and accounting background, preferred.

Software:

Advanced technology skills in using Microsoft Office Suite; specifically, Word, Excel, PowerPoint, and Outlook at a minimum, more applications preferred
Experience with Adobe Acrobat preferred
Experience with Thomson Reuters CS preferred

Other Knowledge, Skills & Abilities:

Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
Ability to lift heavy objects with ease, showcasing a robust and reliable capacity for physical tasks.
Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
Consistently seeks to improve processes
Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking
Capable of managing highly confidential information
Ability to work well with all levels of management as well as outside external clients
Team player who is willing to help out as needed

Boos & Associates, a Professional Corporation is a Certified Public Accountant and Consulting firm established in February 2004. We were recently named one of the Fastest Growing Accounting Firm and Business in the Fresno area by the Fresno Business Journal. Prior to founding the firm our Managing Director was a Tax Director with a Big 4 accounting firm with over 30 years public accounting experience. We currently have a staff of approximately 80 and anticipate significant expansion opportunities in the near and long term. Our greatest strength is our people. We foster and support innovative, strategic ideas that can transform developments in accounting, tax, and consulting into practical solutions for our clients. Our Fresno office is a first-class facility located in the Fig Garden Financial Center. The firm is paperless and uses the latest in technology to assist our associates in performing in a more efficient and effective manner. The firm provides above market performance-based compensation and provides competitive employer paid employee benefits and a generous personal time off policy. We continually invest in our people by providing extensive training and career advisor programs.

Boos & Associates, a Professional Corporation recognizes our unique opportunity to embrace the cultural and ethnic opportunity our clients and people have to offer. We are committed to optimizing this opportunity to hire outstanding individuals of diverse backgrounds, and to offer them a dynamic, challenging environment to develop their skills as trusted advisors to our clients. Our commitment to diversity encompasses all people within our firm, professionals, and administrative support alike, including people of different races, religions, cultural backgrounds, national origins, disabilities or medical conditions, sexual orientation, gender, gender identity and ages.

We are an independent member of the BDO Alliance USA.

As an independent member of BDO Alliance USA, our shared Core Purpose is Helping People Thrive Every Day. Our Core Values reflect how we manage our work, our relationships and ourselves. As an employee of the firm, you will live true to our Core Values of people first, being exceptional every day in every way, embracing change, feeling empowered through knowledge, and choosing accountability. Our Core Values are the standards by which we conduct ourselves day in and day out, both internally and externally.

Job Type: Full-time

Pay: $24.00 - $30.00 per hour

Benefits: