Finance Project Coordinator

We’re Hiring a Finance Project Coordinator!

THE ROLE: Sensus, a Xylem brand, is seeking a Project Coordinator. The Finance Project Coordinator is crucial in successfully executing deployment projects with Sensus customers. This role will support project management in all facets of customer engagements. In addition, the project coordinator will work across the Customer Success organization to ensure projects follow internal processes.

CORE RESPONSIBILITIES:To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.

• Maintain a highly customized invoice process with a high level of documentation and manual work.
• Responsible for financial planning and tracking project deliverables.
• Manage extensive project requirements and documentation such as filling out lien waivers, creating customer pay app packets, milestone documentation, vendor installation audits, and data requirements, approving subcontractor invoices, approving material receipts, maintaining milestone payment schedules, filling out financial forms, auditing travel expenses, and timesheets.
• Submit monthly invoices to customers.
• Process internal purchase requisitions for external vendors.
• Process vendor invoices for approval.
• Maintain project logs.
• Responsible for managing several projects of varying complexity at a time.
• Effectively communicate project changes, updates, or other details to management and the project management team to keep them well-informed of changes.
• Act as liaison to remote project managers and internal SMEs to resolve project deliverables/issues.
• Help maintain data quality for dashboards, metric reporting, and forecasting.
• Ensure projects are executed according to Sensus standard methodology, planning, and best practices. Facilitate the development and sharing of best practices and lessons learned.
• Analyze the impact of issues across the services organization and disseminate information to mitigate risk.

Update and create process documentation and flow diagrams to reflect current processes.

• Assist as needed on other Customer Success projects.

QUALIFICATIONS:

• 5 years’ experience in working with customer invoicing, contracts, budgets, accounting, and financials.
• Five years of experience in a client-focused organization.
• Able to work from home with minimal supervision to accomplish tasks.
• Attention to detail.
• Capable of interpreting contract deliverables and invoicing financials.
• The ability to forecast budgets is a plus.
• Ability to learn new software.
• Experience with MS Platform: Word, Visio, PowerPoint, and extensive Excel skills.
• Experience with Smartsheet and Smartsheet Dashboards is a plus.
• Ability to manage multiple projects with highly customized requirements.
• Ability to compile documents and PDFs into packets for delivery.
• Ability to track and follow up on invoices, POs, and statuses.
• Must be positive and have a constructive attitude.
• Must be a self-motivator, hard worker, and willing to go the extra mile.
• Must have a strong work ethic.
• Must have strong critical thinking skills and can manage tasks to completion independently with little supervision or direction.
• Demonstrates problem-solving abilities, coupled with a desire to take on responsibility.
• Excellent planning and organizational skills - managing many projects at varying stages of progress.
• Excellent communication skills - the ability to communicate operation processes.
• Listening skills - listening, comprehending requests, and navigating them to the next process step.
• Ability to work with a wide range of people in several locations.
• Ability to be flexible with roles/responsibilities due to changing business needs.
• Ability to achieve a short learning curve and onboard quickly.

DAY IN THE LIFE:

• Regularly required to sit or stand, reach, bend, and move about the facility.
• Remote Option: The colleague must be able to create a suitable workspace and working environment at the primary location(s) for remote work (e.g., home) free of noise and distractions, designed to maintain confidentiality and preferably a separate space, like a private room, and the ability to maintain a safe work environment as determined by local environmental, health and safety regulations. The colleague should be able to work the expected hours for the role and discuss any scheduling issues with the manager.
• Office/Hybrid Work Environment: Standard office equipment; work usually performed in an office setting free from disagreeable elements.
• Standard weekly job hours: Flexible

At Xylem, we embrace diversity and strive to create avenues where employees feel valued and appreciated through our DE&I initiatives and Employee Resources Groups (ERG). Xylem is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Xylem prohibits discrimination, harassment of any kind and does not discriminate in employment on the basis of race, color, religion, sex or sexual orientation (including pregnancy and gender identity), national origin, political affiliation, marital status, medical conditions or disability, genetic information, age, or other non-merit factors.

Disclaimer: The information listed within this job description is designed to indicate the general nature of work expected for this position and shall not be viewed as a comprehensive inventory of all duties, responsibilities, and qualifications required in this position. Employees must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship. Xylem reserves the right to modify this job description or assign other duties to this position as needed.

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