Project Coordinator

Job Description:

BSK Associates is seeking an energetic and hardworking Project Coordinator for a position within the Fresno Analytical Laboratory. Celebrating more than 55 years, we are employee-owned - and it shows. According to our engagement surveys over the years, more than 81% of BSK employees say this is a GREAT place to work. What makes us so special? Our very friendly environment where you will feel welcome, have the tools to do your job and be able to be yourself. Management that trusts you to do your job well, is approachable and knows that safety and life/work balance are more than words. An organization that revolves around our values of safety, teamwork, employee development, accountability, quality service, professionalism and proactivity. You will be living these values every day. If you have the qualifications described in this job description and are excited about joining our team, attach your resume.

SALARY RANGE $41,600-$57,200

• The Project Coordinator (PC) acts as a junior member of the liaison team between the clients and the laboratory.

• Assists assigned clients with any questions and inquiries as well as manages their projects.

• Takes orders from clients to meet their analytical needs and communicates them with the laboratory.

• Informs clients of project status and analytical problems, such as holding time expiration, sample loss, MCL violation, report delay, etc.

• Provides clients with technical guidance such as proper sample preservation, sampling technique, and results explanation.

• The PC acts as an assistant to the Project Manager(s) in all aspects relating to client services.

• Provides assistance to assigned Project Manager in any tasks as directed by the PM.

• Prepares bottle orders according to project specification.

• Reviews daily sample confirmation reports and verifies them against the chain-of custody (COC) forms for accuracy and completeness to ensure proper laboratory tests are performed and the results appropriately reported.

• Creates or updates client information, price quotation, and project setup, including scope of work, analysis customization, reporting and invoicing instructions.

• Coordinates with the Dispatcher for sampling events or sample pickups for client projects.

• Coordinates subcontracting work including preparing subcontract COC, sample delivery, obtaining quotation and results from the subcontract laboratories, and any subcontracting issues. Reviews subcontract results for completeness and soundness.

• Monitors on-going projects to ensure projects meet the expected turnaround times. Notifies clients immediately and proactively if any analytical issue arises.

• Reviews analytical results for data quality and completeness. Communicates with laboratory for any questions regarding the data.

• Generates analytical reports and electronic data deliverables. Processes amendment of reports and EDDs where appropriate.

• Prepares and reviews invoices to ensure accurate billing for all work performed. Processes amendment of invoices where appropriate.

• Receives payment from clients and handles monetary transactions.

• Acts as the back-up for Project Managers in their absence.

• The PC acts as an administrative assistant with the CS department.

• Performs any CS related tasks as directed by the Client Services Manager.

• Interacts with other members of the CS department as well as the other laboratory staff, including the Sample Control, Bottles Preparation, Dispatcher, Quality Assurance, and various laboratory departments.

• Provides support to CS Administrative Assistant(s) in filing, copying, scanning, phone reception, mailing, and other clerical duties.

• Provides support in special reporting such as assembling data packages, EDT submission, WaterTrax submission, Geotracker submission, etc.

• Provides sales support for Business Development staff.

  
  

Job Requirements:

• Bachelor’s degree in Chemistry, Biology, or related science field.

• 2 years or more experience in environmental laboratory or equivalent experience.

• Analytical instrumentation experience and customer services experience are preferred.

• 4 or more years of environmental laboratory experience may be used in lieu of the educational degree requirement at the discretion of the Lab Director.

• Advanced degree may be used in lieu of the industry experience requirement at the discretion of the Lab Director.