Job Description
Contract Coordinator-Procurement in GAC Savannah
Unique Skills:
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Our aircraft are industry leaders and so are our people. We're looking for talented, motivated individuals who are ready to do innovative work, and we offer exciting career opportunities worldwide.
About Our Group
Our group partners with our procurement supply chain team in managing the supplier contracts. This contract group manages supplier/vendor contracts for our indirect procurement team. Indirect procurement is the purchasing of goods and services bought by the business (example IT software) to use for daily operations.
About the Role
The Contract Coordinator position is entry level. It is an opportunity to be able to learn and grow in learning the business of contract management. Ideally in the long-term, the Coordinator would be trained in reviewing contracts. The scope of the role is focused very heavily in data management through SharePoint and Microsoft Access. The volume can be very high and person selected must be very organized in maintaining the records and data. Advanced Excel skills are needed to pull data for reports and review for problems.
Example of roles suited for the position, but not limited to: Legal Assistant, Administrative Assistant, Procurement Coordinator, Business Analyst.
Education and Experience Requirements
Job Description
- In support of the Contract Management team, perform administrative functions and provide administrative expertise to high quality standards under demanding schedules and deadlines.
- Support the preparation, execution and distribution of a variety of communications that establish Gulfstreams contractual rights and obligations by analyzing information for impact to contractual documents, selecting appropriate proforma documents and making revisions as requested, and preparing responses, notices, and other routine correspondence.
- Communicate contractual obligations to all proper functional personnel at all affected locations for approval and/or informational usage by extracting scope of work information from contracts, summarizing contractual information to clarify responsibilities and schedules.
- Assist with the administration of contract documents by monitoring contract performance, entering data into new or established databases, tracking invoices in database, producing reports, and maintaining contract history.
- Analyze information provided for contract content and other contract elements to identify contractual obligations, ensure accuracy and compliance.
- Establish and maintain contract files and records according to established department and company policies and procedures for business, legal and audit purposes by identifying, organizing and filing all relevant documents. .
- Document fact-finding and negotiations by taking notes, organizing and cataloging documents, and coordinating customer responses. .
- Act as a point of contact for contractual issues within the company and with the customer. .
- Experience should include organizational skills with an ability to perform multiple tasks, details and priorities with ease, including calendars, appointments, screening calls and visitors, travel arrangements, meeting schedules, presentations, report preparation, and developing and maintaining department files.
- General knowledge of contract terms and processes desired, familiarity with contractual documents and the procurement or sales process desired, knowledge of organization policies and procedures desired, the ability to organize, plan and prioritize a variety of assignments required.
- Must be proficient in operation of standard office equipment and possess a high level of proven computer literacy in Microsoft Word, Excel, PowerPoint and Access.
- Typing requirement 60 wpm.
- Excellent problem solving, follow-up and customer relations skills based on mature judgment, initiative and solid knowledge of office functions and strong computer skills required.
- Strong verbal and written communication skills required. to support frequent interaction with departmental personnel, all levels of management within the company, customers, and across departments to exchange and verify information.
- Excellent organizational skills with an ability to perform multiple tasks, details and priorities with ease, including report preparation, developing and maintaining department files and other administrative tasks as required.
- Experienced, poised, tactful, and professional appearance required.
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Additional Information
Requisition Number: 219384
Category: Program Office
Percentage of Travel: Up to 25%
Shift: First
Employment Type: Full-time
Posting End Date: 04/12/2024
Equal Opportunity Employer/Veterans/Disabled.
Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.
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