Sales Administrative Coordinator

Job Description

SALES & ADMINISTRATIVE COORDINATOR - BILINGUAL.

Oversees business functions as well as the overall Key Accounts operations. Reports to the Regional Sales Director and supports the Sales and Account Executive Team. Acts as a point of contact among executives, employees, clients, internal departments (Marketing, Logistics, Order Processing, Finances, etc.) and other external parties.

ESSENTIAL DUTIES AND RESPONSIBILITIES.

• Provide administrative assistance support as required by the regional team including operations, logistics, marketing, finance, and processing department.
• Manage customers systems to set up promotions, new item forms, contracts, and price changes according with the window frames.
• Prepare and administrate customers’ documents as: new item forms, contracts, and price changes.
• Set up calendar promotions according to brand previous authorizations in the MXL platform.
• Register and control client promotions according with the established budget.
• Provide administrative assistance support and coordinate activities as required for territory brokers along with the regional director.
• Provide presentation support for different brand activities following the company guidelines.
• Support and follow up order processing, control backorder, product availability and delivery dates.
• Review promotional information from our clients and pay invoices and check on our corporate spending.
• Coordinate Trade Shows in a timely manner with the marketing department.
• Coordinate, schedule, and promote office events, including meetings, conferences, orientations, traveling, reimbursements, and training sessions.
• Prepare and control Demand Planning File along with the sales team.
• Prepare and control Trade Marketing Plan for different brands along with the regional director.
• Performs other duties as necessary to support the company’s objectives.

QUALIFICATIONS.

• Bachelor’s Degree in Business, Marketing or related field of study.
• 2 years of corporate administrative experience.
• Excellent verbal and written communication skills.
• Strong attention to detail and follow-up skills.
• Strong organizational skills and the ability to prioritize and manage multiple projects simultaneously with complex and demanding deadlines.
• Self-motivated and open to flexible work hours as needed.
• Proficient with Microsoft Office suite products (Word, Excel, PowerPoint, etc.).
• English and Spanish language fluency.
• Have a positive attitude, must contribute to a positive workplace.
• Be part of a teamwork.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Corporate administrative: 2 years (Preferred)

Language:

• English (Required)
• Spanish (Required)

Work Location: Hybrid remote in Houston, TX

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