Associate Director Operations Planning and Scheduling

Purpose and Scope

The Associate Director Operations Planning and Scheduling develops and directs complex supply chain long and mid-term plans while collaborating internally with all departments to ensure end-to-end integration of Sales & Operations Planning to drive on-time in-full delivery and to maximize revenues. This position must effectively work and communicate with all departments to develop supply plans that deliver our marketing partners’ and customers’ finished good requirements while optimizing the efficiency of the operation. The Associate Director Operations Planning and Scheduling oversees and directs the Scheduling team in the development of the production schedule, including the scheduling of supporting departments, as well as weekly meetings.

Essential Duties & Responsibilities

• Direct the annual Operating Plan process for the upcoming calendar year.
• Lead the gathering and presentation of Sales and Operations Planning (S&OP) inputs and proposals for approval within the monthly S&OP meeting, including organizing and maintaining global product demand and translating global demand into a production plan.
• Plan, develop, and implement continuous improvement activities in scheduling and planning policies in accordance with the company's strategic plan as well as maintain and foster continual process improvements in Tolmar’s S&OP, Control Tower and Ready to Execute (RTE) processes.
• Coordinate with Product Supply Chain Manager(s) and Sales teams to aggregate global partner demands.
• Monitor inventory levels and adjust production outputs to avoid under- or over-production.
• Prepare and coordinate the preparation of reports and analyses outlining progress, adverse trends and appropriate recommendations or conclusions.
• Report on supply plans including Material Requirements Planning, KPIs and department objectives in support of Board Reviews, S&OP and strategic initiatives.
• Ensure alignment between Operations and Quality teams and Finance related to production plans; create transparency and control when changes are introduced to the plan to ensure financial implications are anticipated in advance and teams are aligned.
• Develop and implement procedures and tools to create a controlled and streamlined environment with a focus on defining and monitoring production capacity, lead times and cycle time.
• Interpret data and analyze results while ensuring quality and accuracy to enable better business decisions.
• Analyze demand against capacity to suggest appropriate changes to headcount requirements.
• Identify and track Key Performance Indicators (KPIs) to drive positive business results.
• Implement best practices in demand and supply forecasting to improve forecast accuracy.
• Conduct ongoing reviews of forecasts and actuals against capacity to improve confidence of financial projections.
• Review customer orders, production schedules, ERP reports, shipping schedules/forecasts and vendor forecasts to determine effect on supply and communicate the impact to appropriate departments, assisting in the re-direction of activities as needed.
• Administer department budget and authorize expenditures. Develop short- and long-term budget projections and plans.
• Serve as a project leader for inventory projects (i.e. new product launches, etc.).
• Ensure all scheduling and planning duties are performed in accordance with cGMP procedures and established priorities, policies and practices of the company.
• Implement safety stock strategies for appropriate finished goods inventory.
• Collaborate with Operations departments to implement measures to ensure teams are ready to execute efficiently.
• Drive process improvements to support on time delivery of orders to partners/customers.
• Plan and conduct meetings with subordinates to ensure compliance with established practices, implement new policies and keep employees abreast of current changes and standards.
• Perform other duties as required.

Core Values

The Associate Director Operations Planning and Scheduling is expected to operate within the framework of Tolmar’s Core Values:

• Consistently operate with the highest standards of ethics and compliance.
• Take ownership of your actions, success and setbacks.
• Respect each other and understand that honest collaboration is at the heart of our company success.
• Go the extra mile to make things happen.
• Be committed to all we do and the patients we serve.
• Embrace change with enthusiasm.
• Strive to learn about and understand the needs of customers and patients, and take action with great speed and efficiency no matter the task.

Knowledge, Skills & Abilities

• Strong communication abilities, both written and verbal.
• Knowledge of cGMP and other regulations pertinent to manufacturing pharmaceutical products.
• Strong relationship management and interpersonal/communication skills.
• Excellent problem-solving and analytical skills with a high level of attention to detail and the ability to interpret MRP (Material Requirement Planning) information.
• Excellent managerial skills with the ability to coach and mentor staff in order to develop skills and competencies required to meet business needs.
• Strong computer skills necessary – MS Word, Excel, Smartsheet, etc. with previous ERP/MRP experience.
• Ability to communicate, cultivate and maintain collaborative relationships with all levels of the organization, including presenting to Executives and the Board of Directors.
• Ability to negotiate with and influence others to achieve divisional and corporate goals and objectives.
• Ability to work in a fast-paced environment.

Education& Experience

• Bachelor’s degree in Supply Chain, Business or related field required.
• Seven or more years of experience managing complex production planning processes required.
• Previous managerial experience required.

Compensation and Benefits

• Annual pay range $155,000 - $170,000
• Bonus eligible
• Benefits information: https://www.tolmar.com/careers/employee-benefits

Tolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package. The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience.

Working Conditions

• This position may be performed remotely with some onsite work required.

Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

Education

Required

• Bachelors or better in Logistics /Supply Chain Management or related field

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)