Program Coordinator (Housing CS)

“Every person deserves compassion, dignity, and the safety of a place to call home.”

Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.

Job Description

The Program Coordinator is an administrator role dedicated to upkeep, management, and oversight of front-end and back-end programmatic processes. These include elements of quality assurance, compliance tracking, onboarding, and monitoring inflows and outflows of program volume. This role operates in a fast-paced environment wherein multiple tasks are balanced concurrently. This role requires a high-level of organizational, technological, and communicational skills. This individual will also be centrally involved in communicating information to management and lead housing entities, and will be relied on for insight into program happenings.

The pay range for this position is $26.00 - $28.00 per hour, depending on experience.

Responsibilities

Referral / Authorization Processing

• Reviewing incoming referrals in under 2 business days.
• Assessing if additional supporting documents are needed.
• Calling referrer contact if issues are presented with referrals.
• Inputting Client Personal Health Information (PHI) into various Health Network Portals and KIPU.
• Upon referral review, note all questions that may need to be answered by referral contact in order to ensure the client referred meets admission criteria.
• Utilize Microsoft Excel to create necessary data tracking information.
• Responsible for managing CSS@ifhomeless.org email

Hiring / Onboarding

• Utilizing JazzHR and any other IF relevant hiring platforms to vet candidates, and coordinate and conduct interviews
• Collaborate with management and HR in the onboarding process; this entails processing individuals for hire, communicating relevant onboarding details to management and other relevant parties, coordinating the necessary inflow of hires to match referral volume, etc.

Quality Assurance / Compliance

• Auditing charts belonging to housing navigators; this entails charts in IF’s EHR, and any other relevant external portals harboring these charts. Auditing requires an examination of deficits in documentation. Deficits in this case are measured against internal and external (contracted) demands, standards, and benchmarks.
• Assisting management and lead entities in gauging productivity and performance
• Communicating with managerial and lead staff regarding audit / performance results. This is extremely important to parallel the act of auditing insofar as the manager / lead is incumbent to enforce and address any items uncovered in the audit procedure.

May conduct / be involved in…

• Tally and collect all data and statistics on CS referrals, CS program, program utilization, and operation analytics. Provide reports as requested.
• Statistics and Data Report
• Policy and Procedures Development.
• RC Program and Workflow Development.
• Special Projects as requested.

Preferred Experience/Minimum Qualifications

Required:

• High School Diploma or equivalent.
• Valid CA Driver's License and eligibility for company vehicle insurance
• Excellent organization and time management skills.
• 2 years of relevant experience
• Customer and client management.
• Strong self-management skills.
• Strong computer skills including the ability to prepare correspondence and reports using Google Workspace Applications and Microsoft Office Suite Programs.

Preferred:

• Bilingual in English and Spanish

Benefits

• Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the plan
• Dental and Vision Insurance
• Life, AD&D and LTD Insurance funded 100% by Illumination Foundation
• Employee Assistance Program
• Professional Development Reimbursement
• 401K with Company Matching
• 10 days vacation PTO/year
• 6 days sick PTO/year
• 10 days holiday PTO/year
• Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans

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