Job Description

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FP is 06. Actual FP salary determined by Washington D.C.

Security Clearance Required:

Low Risk/Non-Sensitive

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of 120-day probationary period.

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

Summary:

The work schedule for this position is:

Full time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (three weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

Relocation Expenses Reimbursed:

Travel Required:

Not Required

Duties

Basic Function of the Position:

The incumbent serves as the executive assistant to the Consul General, handling all administrative matters of the Consulate Executive Office while liaising with all sections of the Consulate and relevant sections and agencies at the Embassy in Ottawa. The incumbent maintains the Consul General’s calendar, handles Executive Office correspondence, and is responsible for maintaining updated contact information. Incumbent advises on protocol matters, and supports representational events, VIP visits, and gift registration. Incumbent supports all aspects of official travel for the Executive Office and other sections as needed.

Qualifications and Evaluations

Requirements:

EXPERIENCE:

Minimum of three years’ work experience in an office management or executive assistant position with a high level of customer service. Prior experience should include regular use of Microsoft Office products.

JOB KNOWLEDGE:

Good working knowledge of general office procedures, customer service, and protocol matters. General knowledge of Canada, specifically Alberta, Saskatchewan, and Northwest Territories. Up-to-date knowledge of personal computer applications, word-processing, spreadsheets, database, Internet searching.

Education Requirements:

At least two years of post-secondary studies are required.

Evaluations:

LANGUAGE: English - Fluent in speaking/reading/writing. This may be tested.

SKILLS AND ABILITIES:

Strong interpersonal and customer service skills and attention to detail. Excellent written and oral communication. Must have excellent time management skills and be able to multi-task. Proficiency with Microsoft Office suite and various video conferencing systems. Will be required to learn State Department-specific administrative and management software. Must use independent judgment in planning and executing job requirements. Must exercise good judgment, tact, diplomacy, and customer service in all interactions. Must demonstrate social perceptiveness and respect for all. Ability to detect cultural clues and subtleties of cross-cultural communication when dealing with a wide variety of government, academic, social, diplomatic, and business contexts.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that includes health, separation, and other benefits. The US Missions offers competitive salary, robust benefits, professional development, and celebration of American and Canadian holidays

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Security Background Check - Public Trust clearance.

Candidates who do not upload the required supporting documentsby the closing date of this position will not be considered.

To apply for this position, click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

Proof of eligibility to legally reside and/or work in Canada, such as a copy of Canadian passport, citizenship certificate, permanent residency and/or work permit
Educational certificate as required by the specific education requirement, such as high school diploma, university transcripts, university degree, etc.

Eligible Family Member Applicants:

Copy of Sponsor's Orders/Assignment Notification (or equivalent)
Passport copy

- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Documents for Auto-Request:

COM Approval for Members of Household

Copy of Orders (applicants assigned to US Mission)

DD-214 (Member Copy 4)

Other Document

Other Document 2

Passport

Professional Diploma or License

Residency Permit

SF-50 (applicants assigned to US Mission)

University Degree

University Transcripts

Veteran’s Affairs Letter

Work Permit

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Canada.

Visit Original Source:

https://ca.indeed.com/viewjob