Program Coordinator, Arête Glacier Initiative

Overview

Education and Experience Requirements

• Undergraduate degree in a field relevant to Arête Glacier Initiative's work, such as environmental science, climate science, public policy, science communication, business administration, or a related field.

• At least 2-3 years of professional experience, preferably in a mission-driven or nonprofit organization, with a focus on grant management, program support, or a related field.

Knowledge, Skills and Abilities

• Strong English writing, speaking, and presentation skills, with the ability to communicate effectively with diverse audiences.

• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Demonstrated ability to work independently and collaboratively in a remote, fast-paced environment.
• Excellent interpersonal skills, with the ability to build and maintain strong relationships with team members and external stakeholders.

• Proficiency in Google Suite and experience with grant management software or databases is a plus.

Additional Notes

This position is fully remote with occasional in-person attendance required at national conferences and meetings in, but not limited to, locations such as New York, California, and Washington, D.C., as needed to fulfill the responsibilities of the role.

Role and Responsibilities

Grant Management Support (30%):

• Assist with the coordination and administration of the grantmaking process, including tracking application submissions and ensuring all required documentation is complete.

• Provide logistical support for grant-related activities, such as organizing review meetings and preparing materials for reviewers.
• Maintain and update grant management databases and files, ensuring all records are accurate and up to date.

• Communicate with applicants and grantees to provide information and support throughout the grant lifecycle.

Grant Monitoring and Evaluation Support (15%):

• Assist in monitoring grant performance and compliance by collecting data, reviewing grantee reports, and providing preliminary analyses of project outcomes.

• Help prepare summary reports and presentations on grant progress and impact for internal and external stakeholders.

• Coordinate with program leads to ensure that all grantees are meeting reporting requirements and adhering to timelines.

Programmatic Support (40%):

• Actively participate in team meetings and contribute to discussions on strategy and organizational development.

• Support the planning and execution of programmatic initiatives, including workshops, webinars, and community-building activities for scientists and other key stakeholders.
• Provide administrative and logistical support for program events, such as coordinating schedules, managing participant communications, and organizing materials.

• Provide general administrative support to the team, including scheduling meetings, preparing agendas, and taking minutes.

Writing/Communications (15%):

• Assist with the preparation of reports, presentations, and other materials for internal and external audiences.

• Assist with the drafting of website content, press releases, and other communication materials.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Compensation

Compensation range for this full-time position is $50,000 - $60,000 annually, commensurate with experience.

Arête Glacier Initiative provides a best-in-class comprehensive set of benefits to support the team. All regular, full-time employees are eligible to receive:

Health Benefits & Insurance

• Advantage Health, Dental, and Vision Insurance (100% of the premium paid for employees and 80% of dependents)

• Pre-Tax Health Savings Account (HSA) (with $75 monthly employer contributions)
• Pre-Tax Flexible Savings Account (FSA)
• Paid Accidental Death & Dismemberment (AD&D) Insurance
• Paid Short-Term & Long-Term Disability Insurance
• Paid Life Insurance

• Employee Opportunity Program (EAP) - Health and Wellness

Retirement

• 401k Retirement Plan (with 6% matching)

Paid Time Off

• 15 Days Paid Time Off Per Year

• 20 Days Paid Time Off Per Year (after 3rd Anniversary)
• 25 Days Paid Time Off Per Year (after 6th Anniversary)
• 16 Paid Holidays (14 common plus 2 flexible holidays, including Dec 26 - Jan1)
• Paid Bereavement Leave

• Paid Parental Leave for Moms and Dads (two weeks after first year)

If our mission and vision align with your personal values, please apply!

A cover letter outlining your qualifications for the position along with your resume is required. Interviews will be conducted virtually.

Digital Harbor and Arête Glacier are equal opportunity employers.