Job Description

THE POSITION

Are you looking for a position that offers great opportunity for professional growth? The Philadelphia Regional Port Authority’s (“PhilaPort’s) in-house Legal Counsel is seeking a Paralegal/Legal Assistant to provide administrative support for a variety of matters arising as part of the PhilaPort’s business management and operations. Bring your skill set to our department and take your career to the next level!

DESCRIPTION OF WORK

No day is the same as a Paralegal/Legal Assistant. You will be respionsible for independent document preparation and review, research and investigation requiring discretion and sound judgment, and keeping official PhilaPort records. Additional duties will include:

Coordinates execution of legal documents by reviewing, editing, proofreading, and summarizing a variety of documents including but not limited to, contracts, licenses, leases, Resolutions, policies, real estate closing papers and binders, deeds, memoranda, and general correspondence.
Maintains databases and other necessary records.
Ensures proper indexing and filing of original legal documents, utilizes office filing system, including conversion from paper to electronic formats in accordance with PhilaPort’ s records retention schedules.
Works with finance and procurement departments on billing issues.
Reviews and edits form agreements, highlighting areas of concern for further review by Legal Counsel.
Performs other administrative duties such as maintaining calendar and scheduling appointments, providing information to tenants along with other internal and external customers, independently composing routine correspondence, and reading and routing incoming mail.
Establish and oversee standardized procedures and workflows relating to contract and lease management.
Researches and analyzes facts, using primary and secondary source materials such as statutes, administrative code, case law, and public records.
As requested, provides additional support to Executive Director and CEO.
Provides the highest level of customer service and professionalism to all internal and external customers.
Other duties as assigned

Work Schedule and Additional Information:

Full-time employment
Work hours 37.5 hours per week. Four different work schedules are available.
You must be able to travel to and from work at the PhilaPort Administrative Office Building a minimum of four (4) days a week.
Telework: This position will be eligible for an arrangement that permits a mixture of telework (subject to work demands) and onsite work.
Salary:In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

High school diploma or equivalent in conjunction with significant and relevant education and experience required; or
Associate’s Degree or equivalent in Paralegal Studies.

Additional Requirements:

PhilaPort requires all employees to have direct deposit with a financial Institution to receive their bi-weekly pay.
You must be able to perform essential job functions.

Preferred Qualifications (not required):

Bachelor’s Degree and/or Paralegal certification.
Experience in real estate.
Experience in contract law.
Experience in Administration.
Current Notary Commission in PA or the ability to qualify.

Legal Requirements:

Candidate may be subject to a background investigation, drug test, and pre-employment physical examination.

How to Apply:

Your application must include a cover letter and resume.
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Learn more about our Total Rewards by watching this short video!

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.