Job Description
Initial Posting Date:
03/27/2024
Application Deadline:
04/10/2024
Agency:
Oregon Health Authority
Salary Range:
$6,257 - $9,677
Position Type:
Employee
Position Title:
Hospital Staffing Plan Manager
Job Description:
The Oregon State Hospital, a division of the
Oregon Health Authority
(OHA), has a fantastic opportunity for an experienced Hospital Staffing Plan Manager to join an excellent team working to help people recover from their illness and return to their lives in the community.Oregon State Hospital is a Joint Commission-accredited and Center for Medicare & Medicaid Services (CMS)-certified public psychiatric hospital providing services on two campuses to persons committed by the Oregon courts as part of the state mental health system.
OSH Vision: We are a psychiatric hospital that inspires hope, promotes safety, and supports recovery for all.
OSH Mission: to provide therapeutic, evidence-based, culturally, and linguistically appropriate, and patient-centered treatment focusing on recovery and community reintegration, all in a safe environment.
OSH is led by a Superintendent and Executive Team. Leadership and oversight of administrative, finance and operations is provided by the Finance and Operations Leadership Team, led by the Chief Financial Officer/COO and comprised of the deputy CFO/COO, Facility and Support Operations Director, Quality Management Director, Occupational Health and Safety Director, Business Services Director, Technology Services Director, and Security Director.
What you will do!
The Hospital Staffing Plan Manager primary responsibility is to provide direction and facilitation to the nurse staffing, and multidisciplinary staffing (HB2197 (2023)) committees. This position will be responsible for ensuring OSH staffing committees operate consistent with ORS/OARs. It works closely with the committee chairs, CFO/COO, deputy CNO, other discipline chiefs and department heads to ensure staffing plans developed by the committees are consistent with OSH needs and structure. It operates in a highly political environment to facilitate disparate groups of people with diverse interests towards a common goal. It actively monitors new and related legislation and administrative rules and acts to implement processes that maintain compliance with these laws. It also works closely with the Fiscal Business Analyst team and nurse staffing office regarding all data needs related to staffing. Finally, this position provides high-level management consultation to the Exec Team in the design and implementation of staffing plans across the hospital.
Staffing Committee Leadership
- Establish and implement operating structure and principles for the staffing committees after interpreting and understanding hospital staffing laws.
- Provide consultative advice to the Executive Team members on goals and objectives for staffing plan development and incorporate into facilitation plan for the nurse staffing and multidisciplinary staffing committees.
- Respond to external inquiries about staffing plans, including complaints that may be investigated by Oregon Health Authority, Public Health Division or Bureau of Labor and Industries (BOLI).
- Work with other Oregon state agencies to discuss staffing methods and models such as the Department of Corrections, Oregon Youth Authority and the Department of Human Services.
- Respond to questions/share information with multiple union leaders (SEIU, AFSCME, ONA) about implementation of agreed upon staffing plans.
- Resolve conflicts between parties related to development or implementation of plans.
- Conduct policy analysis and special studies on hospital staffing related operational and/or policy issues; research, analyze, and formulate recommendations for policy direction; monitor and analyze federal and state statute, case law and policy changes.
- Ensure good coordination and collaboration between staffing committees and department leadership in understanding requirements and implementing agreements.
- Makes recommendations to the CFO/COO on how to resource agreed upon staffing plans.
Data and Reporting
- Determine data needs to allow for effective management and facilitation of committees and staffing plans. Direct Fiscal Business Analysts and Nurse Staffing Office to secure data and information.
- Complete nuanced research that typically includes reviewing ambiguous interpretations and conflicting information. Take research results and create reports and operational recommendations to Executive Team and Committees.
- Design and oversee the collection of nurse staffing data, analyze and evaluate findings and recommend hospital operational changes including those impacting hospital policy and procedure.
- Develop data visualizations, such as staffing dashboards, to keep OSH Executive Team current on all hospital staffing plans. Utilize these data visualizations to give weight to managing complex staffing variables to develop short and long-range plans to deliver quality care to patients.
- Monitor reports from nurse staffing office on compliance with nurse staffing plan requirements.
Project Management
Lead, manage and coordinate special projects and priority initiatives pertaining to staffing strategy, model staffing plans and/or staffing schedules that require cross divisional or cross/agency collaboration.
- Build operational project plans that include tasks and deliverables from internal and external partners to drive better staffing models and plans for OSH.
- Manage projects at the level to respond to unforeseen changes, verify quality of project deliverables and obtain necessary approvals to proposed changes in project scope, schedule and/or quality of outcomes.
- Notify CFO/COO of project barriers in real time.
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full
medical, vision and dental
with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans
. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority
is the place for you.
This is a full-time, permanent position that is management service and is not represented by a union.
OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Clickhere, to learn more about OHA’s mission, vision and core values.
EXPERIENCE AND EDUCATION
Minimum Qualifications
- Five years of lead work, supervision, or progressively related experience; OR two years of related experience and a bachelor’s degree in a related field
Requested knowledge, skills, and abilities:
- Strong facilitation and negotiation skills are required.
- Skill and ability to communicate effectively with leadership, management, employees, and patients.
- Skill to be diplomatic and politically savvy
- Ability to work on multiple projects simultaneously.
- Employee must be able to conceptualize and complete projects independently and have the ability to communicate clearly and concisely.
- Ability to read, comprehend, and interpret rules, regulations, policies and procedures, particularly as they relate to OSH and OHA business operations, as well as hospital staffing laws.
- This position requires advanced skills in Office Suite software such as MS Word, Excel, Access, Visio and MS Project. MS PowerPoint, and Portfolio Management software applications.
- Extensive experience designing and drafting new processes and procedures.
- Strong writing skills; specifically, demonstrated experience and proficiency in drafting analyses and policy documents.
- Demonstrated analytical ability and critical thinking skills.
- Experience with and understanding of Lean methodologies.
- Demonstrated proficiency in managing large- and small-scale projects.
- Demonstrated knowledge and application of Change Management, Portfolio Management, and Process Improvement methodologies.
How to apply:
- Complete the online application
- Upload Resume (Required)
- Upload Cover letter (Required)
- Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit thePay Equity Projecthomepage.
Need Help?
If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act, contact
Barry Lein
Voice/text: 503-440-6484
Email: Barry.lein@oha.oregon.gov
Additional Information
- Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
- If you are a veteran, you may receive preference.Click herefor more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
- We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
- If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
- Candidates who are offered employment at Oregon State Hospital must satisfactorily pass a pre-employment drug test.
- Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
- Employees at the Oregon State Hospital may be exposed to the handling, administration, waste and spill cleanup of hazardous medications, which may result in health impacts to the employee.
- Applicant Help and Supportwebpage.
- The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of process).
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.
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