Job Description

Job Title: Entry-Level Sales Admin

Location: 19600 Fairchild Road, Irvine CA 92612

About Us: At Cali Extrax, we thrive on efficiency, organization, and teamwork. As we continue to grow, we are looking for a detail-oriented and proactive Sales Admin to join our dynamic team. This role is perfect for someone eager to kickstart their career in sales operations and gain hands-on experience across multiple facets of our business.

Key Responsibilities:

Order Processing: Accurately enter and process customer orders in a timely manner, ensuring smooth workflow and customer satisfaction.
Sales Commissions: Assist in tracking and calculating sales commissions, providing detailed reports for the sales team and management.
Accounts Receivable (AR) Monitoring: Support AR tracking and follow-ups, helping maintain up-to-date records and assist with reconciliations.
QuickBooks and Salesforce Reconciliation: Regularly reconcile data between QuickBooks and Salesforce to ensure consistency and accuracy.
Cross-Department Communication: Act as a liaison between the sales team and operations, facilitating clear communication and efficient task management.
Return Handling: Manage return forms and coordinate with our third-party logistics (3PL) provider to streamline return processes.
Inventory Tracking: Monitor inventory levels and assist in reporting to ensure stock availability aligns with sales needs.
Administrative Support: Provide additional administrative assistance as needed, working closely with the Sales Manager and under the direction of the Office Manager.

Reporting: This position reports directly to the Office Manager.

What We’re Looking For:

Attention to Detail: You have a knack for catching discrepancies and ensuring accuracy in all tasks.
Proactive Attitude: You anticipate needs and take initiative without needing to be prompted.
Strong Communication Skills: You excel at bridging communication between departments and can handle multiple tasks simultaneously.
Computer Savvy: Proficient in Microsoft Excel, Word, email, and general computer skills. Experience with QuickBooks or Salesforce is a plus.
Team Player: You’ll be collaborating closely with the sales and operations teams, so a positive and collaborative attitude is a must.

Benefits:

Paid Holidays and Vacation Time: Enjoy time off with paid holidays and vacation days.
Health Benefits: Comprehensive health coverage including medical, dental, and vision insurance starting after just 30 days of employment.
Opportunities for Growth: Room for career development within the company as we continue to expand.

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits: