Job Description

Title: Senior Bookkeeper

Job Summary: The Senior Bookkeeper, based in Hackensack, NJ, will be responsible for maintaining financial records across multiple companies in a fast-paced owner/builder construction company. This role requires exceptional organizational skills, a meticulous approach to financial details, and the ability to work independently in a dynamic environment.

Key Responsibilities:

AIA Requisition Oversight:
Manage all aspects of the AIA requisition process.
Ensure timely and accurate preparation of AIA documents and progress billing.
Lien Waiver Management:
Handle the filing and management of lien waivers.
Coordinate with relevant parties to ensure proper documentation.
Accounting and Data Entry:
Data entry of invoices, delivery tickets, receipts, and proper coding related to job costing.
Organize and maintain customer invoices, apply cash receipts, and manage supplier invoices.
Financial Reporting and Reconciliation:
Create A/P & A/R aging reports.
Assist in A/P check runs and conduct monthly credit card & bank reconciliation.
Prepare financial reports by analyzing and summarizing account information and trends.
Expense and Purchase Order Management:
Manage expense reports and maintain the Purchase Order Log.
Vendor and Client Communication:
Communicate with vendors regarding payments and with clients for collections.
Field Operations Coordination:
Collaborate with field operations to retrieve necessary financial information.
Account Management:
Maintain the chart of accounts.

Skills:

Exceptional organizational and time-management abilities.
Meticulous attention to detail in financial matters.
Excellent communication skills and a team-oriented mindset.
Ability to work independently and self-motivate.
Deep familiarity with the AIA requisition process and construction-related financial procedures.

Job Requirements:

7 years (preferred) experience in bookkeeping with a focus on accounting/cost accounting.
Proficiency in QuickBooks, Sage 300/Timberline, Procore, and Microsoft Office.
Analytical skills, attention to detail, and ability to maintain confidentiality.
Strong administrative and data entry skills.
Bachelor’s degree in accounting or finance preferred but not required.

Additional Requirements:

Full-time position located in Hackensack, NJ (relocation or commuting required).

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday

This comprehensive role requires the Senior Bookkeeper to not only handle typical bookkeeping responsibilities but also to oversee specialized processes such as AIA requisition and lien waiver management, demanding a high level of expertise in construction-related financial procedures.

Technical Skills

· Strong business orientation, including understanding of industry software and proficiency in Timberline; MS Suite

Job Type: Full-time

Pay: $66,184.39 - $100,000.00 per year

Experience level: