Sales / Activities Coordinator

The Hillsboro Club, an exclusive oceanfront private residence club in South Florida, is seeking a dynamic and organized Sales / Activities Coordinator. This unique role involves supporting the Director of Sales with weddings and special events from May to mid-November and assisting the Activities Director with adult and children's activities from mid-November to April. The ideal candidate will have a passion for event planning, a keen eye for detail, and a love for creating memorable experiences for our members and guests.

The Club operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting and ending times, and hours worked in a week.

This is a full-time, hourly position with a competitive compensation of $21 per hour, paid biweekly. The Hillsboro Club also offers a comprehensive benefits package, including medical, dental, and vision insurance, paid time off, and opportunities for professional growth and development.

General Requirements:

Sales and Events (May - mid-November):

• Assist the Director of Sales with the coordination and execution of weddings and special events.
• Communicate with clients to understand their needs and preferences, ensuring all details are captured and executed flawlessly.
• Coordinate with vendors, staff, and other departments to ensure seamless event execution.
• Oversee the setting up and breaking down of events, ensuring that all spaces are prepared to meet the club's high standards.
• Manage event timelines, ensuring all activities proceed according to schedule.
• Provide exceptional customer service to clients and guests, addressing any questions or concerns promptly.

Activities (mid-November - April):

• Assist the Activities Director in planning and executing a variety of adult and children’s activities, including sports, entertainment, and educational programs.
• Coordinate logistics for activities, including scheduling, staffing, and materials.
• Lead or supervise activities as needed, ensuring a safe and enjoyable experience for all participants.
• Gather feedback from members and guests to improve the quality and variety of activities offered.
• Support in the promotion of activities to club members, including creating and distributing promotional materials.
• Maintain inventory of activity supplies and ensure that all equipment is in good working order.

Education and Experience:

• High school diploma or equivalent required; associate or bachelor's degree in hospitality, business, or related field preferred.
• Previous experience in event planning, hospitality, or a related field is preferred.
• Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.
• Excellent interpersonal and communication skills, with the ability to work effectively with a diverse range of clients, members, and colleagues.
• Ability to work flexible hours, including evenings, weekends, and holidays as required by the club’s event schedule.
• A proactive and positive attitude with a passion for delivering exceptional customer service.
• Proficiency in Microsoft Office Suite and experience with event management software is a plus.
• Ability to lift and move event materials and supplies as needed.

Our Benefits

• Competitive Salary.
• Free Employee Meals.
• Recognition Awards.
• Training & Development.
• Paid Time Off / Holiday Pay.
• Medical, Dental, Vision health insurance.
• Generous retirement/401k benefits.
• Supplemental insurance for Life, AD&D, and more.

Who we are:

Hillsboro Club Video

Founded in 1925, The Hillsboro Club is a private residence club for members and their guests in South Florida. Encompassed by the Atlantic Ocean and the inland waterway of Lighthouse Point, the Club is set on 15 acres of beautiful tropical landscaping with more than 1,000 feet of private sandy beach. The Club offers 144 Florida-style rooms and suites with balconies and varying views from oceanfront to garden and inland waterway.

The Hillsboro Club is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.