Accounting Clerk- JP1

Summary

Duties and Responsibilities

• Processes and verifies department cashiering daily cash receipts and cost bill transactions by verifying fee codes, service descriptions and check/billing amounts
• Prepares the daily cash report and turns in all monies to the County Treasurer's Office
• Processes court cost payments received in person or by mail
• Mails cost bills on court cost due on transfer cases and routes cost bills on court costs due for tax cases
• Verifies and corrects daily docket detail report
• Prepares reverse entries for adjustments on receipt payments by insufficient fund check
• Answers questions in person and by telephone regarding payments on court cost and department billing procedures
• Prepares itemized billing statements for appeal case transcripts
• Mails refund checks for overpayments
• Prepares reversal worksheet to correct erroneous information pertaining to wrong case numbers description and service cancellation
• Files and maintains documentation such as photocopies of checks due to unknown case numbers
• Mails monthly checks for fees collected for entities such as Commercial Recorder, Sheriff's Office, City Attorney and precincts
• Prepares certificates of court cost for cost due on tax cases
• Acts as backup to department Cashier/Clerks
• Performs related duties as required

Minimum Qualifications

• Graduation from High School or a General Education Development (GED) certificate, one (1) year in account management or bookkeeping experience and one (1) year cashiering experience; or an equivalent combination of education and experience.
• Knowledge of account management and basic accounting procedures
• Skill in operating personal computer, 10-key adding machine, typewriter and basic office equipment
• Ability to perform basic mathematical calculations; ability to deal with hostile or irrational people; ability to effectively respond to inquiries and complaints; ability to establish and maintain effective working relationships with co-worker, other County employees, attorneys and the general public
• Must secure and maintain a favorable background investigation and clearance
• Must clear a pre-employment physical and a pre-employment drug screen test
• Must be able to maintain an effective attendance record/pattern
• May be required to work more than 40 hours during the workweek

• Working conditions are inside an office environment
• Physical requirements include lifting/carrying 10-20 lbs. occasionally
• Occasionally; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate computer keyboard, 10-key adding machine, and basic office equipment. Frequently communicates with others; must be able to exchange accurate information
• Positions self to perform essential functions
• Subject to sitting, standing, walking, twisting, reaching, pushing, pulling and bending to perform the essential functions

Supplemental Information