Research Grants & Financial Officer

Research Grants & Financial Officer

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview
Reporting to the Financial Manager, School of Rehabilitation Therapy, the Research Grants & Financial Officer is responsible for assisting faculty and research teams with research related finances, human resources, and pre-award and post‐award research grants processes. This position is responsible for optimizing faculty success in research grant and contract competitions by assisting faculty and research teams apply for grants from agencies such as CIHR, SSHRC, NSERC, CFI, Non-Government Organizations, foundations, health authorities and professional bodies. The incumbent prepares research budgets and staffing plans to ensure that relevant School, University and funder policies and procedures are followed in grant submissions. The incumbent performs financial and accounting duties, including purchasing of good and services along with invoice payments through acQuire, and processing travel and expense reimbursements through ERS. This position coordinates all research human resources duties, including the role of timekeeper. The incumbent is responsible for the hiring process for all research related employee groups, and for processing biweekly casual pay. Experience in Queen's systems such as TRAQ, ERS, acQuire and PeopleSoft Human Resources, Students, and Finance is an asset.This position processes financial transactions and account management. This position coordinates and prepares financial reports for various research grants and contracts. This position oversees research grants and contracts finances and acts as the Financial Services representative for project audits. This position directs, allocates and supervises the work of other staff.

Job Description
What you will do

• Processes financial transactions and account management such as establishing research accounts, setting up approved budgets, communicate funding requirements for each grant to researchers and research teams.
  
• Monitors long term debt obligations of research grants and reviews budgets to ensure compliance with university and funding agency policies and procedures.
  
• Interprets research policies and eligibility guidelines for various granting agencies and contracts.
  
• Reviews and amends grants and contract proposals for submission, for both individual researchers and research teams.
  
• Coordinates and prepares financial reports for various research grants and contracts.
  
• Acts as the Financial Services representative for project audits.
  
• Directs, allocates and supervises the work of other staff.

Required Education

• Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
  • in finance preferred.
    
  • in accounting preferred.

Required Experience

• More than 3 years and up to and including 5 years of experience.
  • Experience in general financial control practices considered an asset (e.g., accounts payable, cost accounting, financial reporting, etc.).
    
  • Experience in financial management practices considered an asset.

Required Licenses and Certifications

• Satisfactory Criminal Records Check required.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
• Provide consultation and advice on non-straightforward and/or complex issues.
  
• Interaction with others requires interpersonal skills and the ability to understand and influence.
  
• Adapt messages to meet the needs of the intended audience.
  
• Build relationships, trust and credibility.
• Manage own work, train and review the work of the team to see commitments through to completion.
  
• Sets work priorities and direction, supporting the team in achieving goals and objectives.
  
• Participate in project team meetings and develop team project plans.
  
• Lead procedural or technological change within a unit.
  
• Identify new problems and seek information and input to fully understand the cause of problems.
  
• Identify opportunities to improve the effectiveness and efficiency of work processes.
  
• Draw logical conclusions and provides opinions and recommendations.
• Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
  
• Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.
• Assess the suitability of job candidates and recommend the most appropriate person for hire.
  
• Monitor and assess output and the quality of work from team members and recommend need for formal training or development plans to management and identify possible performance and/or disciplinary issues.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

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