Job Description

MSB is a strong force in both new construction and mechanical service within the GTA. The team is comprised of plumbers, steam fitters, sheet metal and service technicians making it a complete mechanical contractor. With the recent acquisition by Kolostat Inc it will enhance market position and allow for fully integrated mechanical design and construction to better service clients needs. The dedication of the MSB employees has made it a leader in the mechanical field in the GTA and the opportunity to join Kolostat is only going to make it stronger.

We have a real desire to make a difference on the environment and contribute to its preservation. Are you interested in cleantech? You want to be part of a dynamic team, for which customer satisfaction and the well-being of its employees are priorities and whose mission is to make a positive difference on the planet? We await your application!

With the Canadian market opening, opportunities for advancement are imminent and we offer a stimulating work environment.

We are looking for candidates to fill the following position:

Construction Administrative Coordinator

Key Tasks and Responsibilities

Act as a liaison between project managers and the accounting department to ensure smooth communication and workflow.
Organize and track monthly progress draws, ensuring timely submissions and approvals.
Set up new contracts for customers, ensuring all necessary paperwork is completed and documented.
Oversee the new customer setup process, including sending and receiving documentation such as WSB, insurance certificates, and trade certificates.
Maintain accurate and up-to-date records of contracts, certificates, and related documentation.
Communicate with clients and internal departments to ensure all administrative tasks related to construction projects are completed efficiently.
Assist in the preparation and submission of project-related reports and documentation.
Support the accounting department with project billing and any related inquiries.

Profile and skills we are looking for

A diploma or degree in Business Administration, Construction Management, or a related field is preferred but not required.
Experience in a construction or contracting environment is preferred.
Strong organizational and multitasking skills, with the ability to manage several projects simultaneously.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.
Excellent communication skills, both verbal and written.
Attention to detail and ability to work under tight deadlines.
Knowledge of industry-related documentation such as WSB, insurance, and trade certificates is an asset.

What we offer