Job Description

About us

At Aryze, we’re deeply committed to increasing the quality of housing and communities across Greater Victoria. We know fostering community is about more than simply building homes, which is why we take a thoughtful approach to the built environment in everything we do. One of the most rewarding aspects of our job is seeing families settle into their new homes as projects we’ve been working on for several years come to completion. After touchpoints across our organization—from development, engagement, accounting, sales and leasing, and of course, construction—we get to see new communities take shape as an outcome of urban design and infill development.

Do you want to watch your community change, or do you want to be the one to shape it?

Because we’re hoping you’re here for the latter.

Who are we?

We are Aryze.

We are a local Victoria-based group of millennials trying to build homes. We like to think of ourselves as entrepreneurs with an underlying goal of building better communities; this includes building a swim dock with a floating tree in Victoria’s Gorge waterway and engaging in Victoria’s political conversations. Naturally this expanded to include tackling the mystifying real estate industry, where we see an opportunity to build infill homes in urban areas just outside Victoria’s downtown which are in line with our creative and social values. We believe that every neighbourhood should have diverse housing types and tenures for all incomes and demographics. A densified, compact, walkable lifestyle is critical to solving our climate and housing crisis; all while creating more livable and healthier communities.

While we bring a number of innovative infill development projects to market, Aryze’s roots are in quality and unique construction. Our focus to build homes with the highest standards of craft, design and efficiency has distinguished our homes from others on the block.

Who are you?

You are a motivated, energetic, punctual and detail-oriented individual with experience in project or office administration. Passionate about challenging and unique projects in an entrepreneurial environment where excellence is expected, you excel as a planner, with creativity, organization, efficiency, and intelligence. You prioritize integrity and you seek a workplace where you're valued beyond just an employee number, a place you love working.

Still here? Good. Because if this resonates with you, we’d love to hear about it in your cover letter.

Overview

Reporting directly to the Director of Sales & Leasing, the Sales & Leasing Coordinator supports and administers the sales and leasing programs for active and completed projects. To be successful in this role, you will be expected to demonstrate a keen attention to detail and proficiency with technology. Working collaboratively with other departments, all functions and responsibilities are performed in accordance with Aryze's values and beliefs.

Responsibilities

Maintain existing and incoming CRM registrants. Ensuring the database is updated, and registrant information is properly inputted
Responding to all telephone and email inquiries in a courteous and prompt manner and ensuring every client interaction reflects the quality and core values of the Aryze brand
Prepare and maintain Sales and Leasing files and reports as required; Master Spreadsheet, Sales Reports, Competitive Analysis, etc
Attend relevant meetings and document meeting minutes to be informed and up to date with sales initiatives and activities and support the team in the achievement of sales and leasing goals and growth objectives
Maintain high standards of sales centers and display suites at all times
Support Aryze Concierge, handling registrant and homeowner correspondence, coordinating Completions and maintaining existing and incoming contract files
Coordinate and distribute contract paperwork, including offers, ensuring the appropriate parties receive the required documents and deposits, and highlight outstanding items and the status of each contract to the Director of Sales and Leasing
Support Aryze Operations with miscellaneous administration, including equipment tracking
Other duties, as required

Skills

Dedication and comfortable working weekends, as needed, and a 40 hour work week
Proficient in the following programs:
Google Workspace
Adobe
Capable of working within a strong file management system (ie, Google Drive)
Strong communication and interpersonal skills with the ability to collaborate
Strong organizational skills with proven ability to balance competing deadlines and prioritize effectively
Familiar with how to prepare reports for internal and external use
Comfortable using a diverse range of software and technology to support administrative processes
Strong social media and digital awareness
Excellent written skills, copywriting, proofreading and editing
Values constructive criticism and feedback
Effective decision-making skills
Very strong attention to detail
Ability to work under time constraints and adapt to change
Willingness to be resourceful and take initiative when completing tasks
Positive work ethic, with the ability to work in a team environment
Experience using Adobe Acrobat Pro

Qualifications

Experience: 2+ years related and recent experience in an administrative or coordination role, preferably with experience or an interest in Real Estate Development.

Education: Diploma or certificate in a related field, such as business administration

Education

Aryze supports career development and growth and will cover the cost of job-specific training, up to $500 per year for approved programs. Additional funding will be provided on a case-by-case basis.

Salary

Sales & Leasing Coordinator: $48,000 - $60,000

Competitive, negotiable based on experience; benefits offered after probation period.

Equity, Diversity and Inclusion

We are committed to fostering an inclusive and diverse work environment that embraces equity and promotes equal opportunities for all candidates. At Aryze, we recognize the value that people from different backgrounds, lived experiences and perspectives bring to our team, specifically when working within the realm of city-building. We believe that diversity fuels innovation, creativity, success—and fundamentally—better cities for all citizens.

Job Types: Full-time, Permanent

Pay: $48,000.00-$60,000.00 per hour

Benefits: