Job Description
The Acquisitions Assistant is responsible for all administrative functions of the OCCC Library to ensure efficient operations as well as all material, supply and resource acquisitions, accounting of all library budgets and expenditures, budget reconciliation and the tracking of all license agreements and contracts. This position also works with internal departments (Human Resources, Purchasing, Budgeting and Finance, Facilities Management, Bookstore) as well as a multitude of outside vendors and distributors.
Reports To Director of Library Services What position(s) reports to this position?
None
Minimum Education/Experience
High School Diploma/GED
(2) years of full time secretarial/clerical work experience
(1) year of experience working with vendors, purchasing, and creating requisitions
Required Knowledge, Skills & Abilities
(2) years of full time secretarial/clerical work experience
(1) year of experience working with vendors, purchasing, and creating requisitions
Knowledge of basic bookkeeping and accounting.
Accurate spelling, typing skills, and filing skills.
Accurate spelling, typing skills, and filing skills.
Accurate mathematical skills to monitor and reconcile budgets and daily transactions.
Proficient in Microsoft Office applications or similar software, including creating and maintaining extensive spreadsheets.
Working knowledge of account management systems.
Proficient in Microsoft Office applications or similar software, including creating and maintaining extensive spreadsheets.
Working knowledge of account management systems.
Positive communication and human relations skills.
Ability to work in a confidential and professional manner.
1. GENERAL PHYSICAL REQUIREMENTS:
Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects.
2. PHYSICAL ACTIVITIES:
This position requires the person to frequently communicate with and listen to faculty, staff, administration, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.
This position requires the person to frequently remain in a standing and stationary position.
This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.
This position requires the person to frequently operate equipment that involves repetitive motions of the wrists, hands, and/or fingers.
This position requires the person to frequently position self to access, work on, or operate equipment or materials and/or to assist faculty, staff, and administration.
3. VISUAL ACUITY:
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
4. WORKING CONDITIONS:
This position performs the essential functions in an indoor, office setting.
Preferred Qualifications
Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects.
2. PHYSICAL ACTIVITIES:
This position requires the person to frequently communicate with and listen to faculty, staff, administration, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.
This position requires the person to frequently remain in a standing and stationary position.
This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.
This position requires the person to frequently operate equipment that involves repetitive motions of the wrists, hands, and/or fingers.
This position requires the person to frequently position self to access, work on, or operate equipment or materials and/or to assist faculty, staff, and administration.
3. VISUAL ACUITY:
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
4. WORKING CONDITIONS:
This position performs the essential functions in an indoor, office setting.
Associates Degree
Experience working in Higher Education
Required Training Work Hours
Monday-Friday, 8am to 5pm
Department Libraries Administration Job Open Date 03/14/2024 Job Close Date Open Until Filled No HR Contact Rose Sanchez Special Instructions to Applicants
Applicants are to thoroughly complete the online application and attach the following required documents: cover letter and resume. (Applicants with a conferred degree or completed college coursework should attach copy of transcript).
Applicants who do not attach the required documents will not be considered for the position.
For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.
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