Deputy Court Clerk II

Rate of Pay: $17.02 - $19.41
Status: Open Until May 31, 2024

Under general supervision of the Deputy Court Administrator, this position performs a variety of legal procedures including, but not limited to, cash handling, preparation, processing and attending court hearings related to Municipal Court cases (traffic, misdemeanor, local ordinance, and zoning) and facilitates the efficient and effective operation of the Municipal Court.

• Provides customer service wherein a higher level of direct interaction and individual attention is required in person and by phone to the public, law enforcement personnel, members of the legal community and defendants.
• Utilizing court records management system software, conducts cash transactions and records payment of fines and fees and issues receipts, reconciles and balances cash drawer daily; compiles and organizes citation/accusation data for case initiation; acquire and research defendant’s background history through GCIC/NCIC/DDS of prior offenses, outstanding warrants or license suspension needing service perfected; access fine amount according to court order of bond schedule; generate courtesy notice to defendant advising of fine amount and court date. Modify GCIC history upon presentment of appropriate court documents for revocation of probation or modifications of first offender status.
• Serves offender failure to appear accusation and prepares cash bond contracts.
• Journals and reconciles daily cash bonds and bond contracts processed by the police department.
• Maintain production orders; prepares case files for court appearance of jail arraignment and probation revocation hearings.
• Authorized to issue continuance of court date upon presentment of appropriate documentation as evidence of conflict.
• Accepts pleadings, affidavits, leave of court notices, conflict notices, motions and appeals filed in person and by mail; distributes to appropriate court employees for processing.
• Scheduling of non-jury trials for traffic, misdemeanor, and local ordinance and zoning violations.
• Scheduling of appeals for parking and photo enforced violations (red-light and school bus).
• Provide court room support functions by attending court hearings and triage case by announcing charges and fine to defendant, recording of plea, determining path of case and route case accordingly, accepting pleadings and motions filed in open court and continuance of court date and scheduling of non-jury trials during court proceedings; assisting Prosecutor with gathering case files of those represented by counsel, initial case preparation for court appointed attorney applications and pre-trial diversion cases; updating of court record management system with minor plea negotiations of prosecutor.
• Researches and certifies documented court dispositions; conduct record searches and provide certified copies.
• Verify vehicle insurance and license plate status.
• Processes warrants signed by Judge by preparing appropriate case history package for police department; records served warrant statuses; receive from Deputy Court Clerk I and confirm certain criteria is met to withdraw or recall warrant/license suspension and process immediately.
• Preparation and forwarding of cases being bound over to State/Superior Court; updating of GCIC to reflect case status of transferred to State/Superior Court for prosecution.
• Cross-trained to perform Deputy Court Clerk I duties; perform such duties as directed by supervisory personnel.

Preferred Qualifications:

• Paralegal Certification or an associate degree is preferred and 3 years of experience in a court environment or closely related field; or an equivalent combination of education, legal or court experience may be accepted. Preferred candidate should have experience in a court environment performing duties substantially similar to Deputy Court Clerk I, II, or other legal field experience.
• Knowledge and skill in account management with ability to balance daily cash collections with receipts. Ability to apply business mathematics required.
• Ability to review, classify, categorize, prioritize, and analyze court case data.
• Must be organized and have ability to pay close attention to details and recognize discrepancies and escalate unresolved matters to appropriate supervisory personnel.
• Ability to and knowledge of interpreting criminal and driving histories.
• Ability to determine data classification and establish standards for the purpose of recognizing actual or probable interactive effects and relationships on case records.
• Ability to operate credit card processing equipment, calculator, PC, and Network computer equipment; skill with Microsoft Office Suite including Word, Excel, and Outlook required.
• General knowledge of criminal judicial system, courts, and legal terminology.
• Ability to establish and maintain cooperative working relationships with others, including judicial officers, attorneys, supervisors, coworkers, other agencies, and the public.
• Ability to follow oral and written direction and use good judgement in recognizing the scope and limit of delegated authority.
• Must become Notary Public within 30 days of hire date.
• Successful completion of Georgia Crime Information Center Security and Integrity class and training related to disposition reporting within 60 days of hire date.
• Successful completion of a drug screen, credit history check, and criminal background check, including a fingerprint check, is required at time of hire.

Disclaimer
Successful candidates are required to submit to drug screen & background inquiry,

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