AP AR coordinator

The position supports the Sales and Logistics team in the Detroit Steel Division creating and monitoring customer orders, calculating costs and collecting payments, and performing other functions as assigned.

Essential Functions:

1. Accounts Payable

• Issue and enter purchase orders to vendors in the ERP system.
• Calculate material cost, landed cost, duty, and customs clearance cost.
• Match A/P invoices with purchase orders and communicate with accounting for processing payments.
• Monitor estimated payables against received invoices and calculate variances.
• Monitor vendor accounts and A/P aging to ensure timely process of payment.
• Reconcile inventory with outside vendor records.

2. Accounts Receivable

• Enter and monitor customer orders in the ERP system.
• Perform order shipping and create A/R invoices within the ERP system.
• Monitor customer accounts and A/R aging to ensure timely collection of payments.
• Send monthly statement to customers and assist with collection of past due payments.
• Monitor customer credit limits.
• Provide accurate information to customers in a timely manner.

3. Additional Responsibilities

• Communicate professionally with vendors and customers over-the-phone, in-person, and via email.
• Coordinate with vendors and customers to ensure timely delivery of orders.
• Participate in physical inventory and enter inventory details in the ERP system.
• Assist sales and logistics team with various business operation functions.
• Performs other duties as assigned by the management of the department. Job duties may change at any time with or without notice.

Skills and Qualifications:

1. An Associate Degree in Business, Accounting, or related field is required.

2. At least one year of Accounts Payable and Accounts Receivable experience.

3. Excellent verbal and written communication skills and interpersonal skills required.

4. Basic math and unit conversion skills required.

5. Proficient knowledge and use of Microsoft Outlook, Word, and Excel required.

6. Proficient knowledge of an ERP system required.

Work Environment and Physical Demands:

This job operates in a professional office environment. This role routinely uses standard office equipment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk; or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work:

This is a full-time non-exempt position. Days and hours worked are Monday through Friday, 8:30 a.m. to 4:30 p.m. This position may occasionally require longer work hours and weekend work.

This position reports to the Inside Sales Manager.

To apply please email your resume to myamamoto@pasona.com